Weddings are an important and celebratory occasion but planning them can be stressful with the endless details that must be handled in order to make your wedding day go as planned.
Whether you are getting married in Palm Beach or elsewhere, there are some great resources out there to help you plan everything from the food to the music and Palm Beach wedding transportation to venues, hotels, and more.
In this article, we will give you some tips for planning your Palm Beach wedding limo and transportation so you can reduce your hassle on the big day!
Figure out the number of people to transport
For your wedding day, a limousine is a memorable ride for you, your groom, and your guests. If you have more than five people in your party then it is highly recommended that you use a stretch limousine to transport them around.
You, your partner, and close relatives should all be counted first. Close relatives can range from parents, siblings, and grandparents who are not in the wedding party. SUV stretch limos can accommodate up to 18 passengers , traditional limos accommodate up to 8 passengers on average, while vans can accommodate up to 14 passengers and coaches from 26 to 56 passengers..
For the sake of extra room for your party and to make room for stray wedding items, we strongly advise against overloading the car. Your photographer is a vital person you should not neglect to include in your plans. You do not want to miss out on those unaware pictures taken in the limo!
While it is kind to offer your guests transportation, it is not obligatory to do so. Making sure your guests arrive home safely that evening is what matters most. The easiest ways to encourage your visitors to travel safely are to give them the number of a taxi business or to encourage everyone to install a ride-sharing app if you do not want to arrange for additional transportation.
However, if your budget covers guest transportation, we advise finding out if the wedding venue or hotel has a shuttle service. Many limo transportation services offer package deals, so it is always wise to ask if the limo service that you booked can provide transportation for your guests and family as well.
Know your transportation options
Limousines, shuttle buses, or party buses can be ideal for special occasions like weddings. To decide which is best for you, ask yourself these questions:
1) Who will ride in the vehicle?
2) What is the purpose of the vehicle?
3) How many people will ride in the vehicle?
4) Where are you coming from and where are you going to?
5) When will you be using the vehicle (time of day)?
6) Is your budget under $1,000, $1,000-$5,000, or over $5,000?
7) Does your vehicle need to have a wheelchair lift?
8) What amenities do you want inside the vehicle (TVs/DVD players/surround sound system)?
Who Can Drive You There?
Some people ask their friends or best man to be their chauffeur on their wedding day, which can be a wholesome experience. Nonetheless, your friends might also be running around to get things going for the big day, and unless their only obligation is to you on that day would be to drive you around, they might not be a reliable option.
A professional chauffeur will help you arrive in style and take the worry out of a special day. With wedding limo service, you will be able to leave the logistics to someone else so you can relax and enjoy your big day.
Just tell them what time you want to be picked up and where you want to go, and a chauffeur will meet you there, ready to drive you in comfort and total relaxation. Limousine transportation services specialize in complete ground transportation solutions that are tailored exclusively for weddings or other special events!
Also, a fleet of high-end limousines and party buses are perfect if you are looking for a memorable experience that is certain to impress your friends, family, and soon-to-be spouse. Palm Beach has a wide selection of high-quality transportation that will make any person feel like royalty on their wedding day.
How Long Should The Trip Last?
The best answer to this question is that it should last as long as you want. The average wedding transportation service lasts between 2-4 hours.
When planning a wedding limo, the bride and groom are usually concerned with two things: the length of time they will need to accommodate the entire guest list and how much they are willing to spend. These are two factors that can play a key role in determining how long your journey will be.
If you have guests who live outside of your destination city or town, you may want to consider group transportation. This is where a professional wedding transportation service can really come in handy. Your wedding transportation service can assist with determining what time and which vehicle will best suit your needs based on the number of people and the distance that needs to be covered.
In addition to considering travel times and number of passengers, it’s important for couples to think about their budget when booking their wedding limo. Most limo transportation companies prefer that couples pay for their transportation upfront. Many wedding transportation companies offer partial payment plans that could help out with money concerns too.
Let’s take a closer look at how much Palm Beach wedding limo and transportation will cost you.
What is the Average Cost of Wedding Limo and Transportation?
Let us now discuss how much your wedding transportation will cost. A top priority on your wedding budget should be money for transportation. Depending on the mode of transportation, you can expect to pay from $150.00 to $450.00 per hour. For instance, a suv stretch limo that can accommodate 12 to 14 passengers will cost more than a traditional stretch limousine that accommodates 8 passengers and most fleet companies often have a three-hour minimum.
Depending on the required duration, shuttle buses or party buses might cost anywhere from $150.00 to $450.00 or more, as well.The chauffeur will follow your instructions for how long they should wait at each location and when to deliver the last shuttle back to the desired location.
For Palm Beach weddings, trolleys are also a great alternative. Depending on the amount of time and trips required to transport your wedding party or guests where they need to be they can range from $1,200 to $2,200.
Book Your Wedding Limousine in Advance
Since limousines are popular for weddings, it is important to book your wedding limousine in advance to guarantee your desired vehicle type. First, contact the company early enough to make sure that they can accommodate the date.
Then, pick a vehicle. Discuss the route and schedule with the company. Most importantly, set a budget for the event to avoid any unplanned expenses down the line that may interfere with your desired timeline or budget.
With this information, you should be able to estimate how much money you will need when planning your wedding budget.
Are There Any Activities You Can Do During the Trip?
While in transit to the reception location, you can enjoy a little down time with your new spouse before the craziness of the day continues. Asides from having your photographer take lifetime shots of you and your partner, there are plenty of activities to do on the drive to your wedding, such as:
- Creating an itinerary of the perfect route for your day
- Writing your vows together (if you haven’t)
- Playing games like I Spy or License Plate Roulette -Eating snacks in the backseat
- Talking about your favorite movies or how to end the day, etc.
Transportation for VIP Guest
Make sure the wedding party and VIP visitors are taken care of. Be aware of timelines set in place by the church or venue as there may be additional charges if you exceed these guidelines. You might not understand how crucial it is to create a timing schedule if you have no past experience with event transportation, but a professional Palm Beach wedding transportation company does.
We advise you, your partner and/or your wedding coordinator, if you have one, confer with the wedding transportation service and decide on a travel schedule so that your ceremony runs smoothly. There are many things to think about, including: When will the ceremony start? Who among your guest needs extra care? What time will each group’s drop-offs be?
In addition to these inquiries, please be sure to share any other knowledge you believe could help the limousine service deliver the best possible service.
For instance, the bridal party and bride must be picked up from the location where they had their makeup done while the groom’s party must be picked up from a hotel. Before going to the location of the wedding ceremony, you may want to visit a few different settings for a photo session or have a First Look photo session. So that you don’t get behind schedule, keep the details up to date.
You must ascertain how long it takes to transit from the reception to the event site in order to make your wedding planning decisions. Whether you decide to drive yourself or use a professional chauffeur, timing is crucial. Make a timeline and stick to it as closely as possible on your wedding day. Trust us – it makes a difference and can eliminate stress and worry.
Palm Beach Wedding Limo and Transportation: Booking Tips
Ready to move forward and reserve your wedding transportation? To make sure you check all the boxes, you might want some professional help before getting started. The following four points should be considered:
1. Ask the crucial inquiries
Make sure everything is crystal clear from the beginning. Make sure to inquire about mileage, gas, and tips. Tips, gas, and mileage are typically added in the quote, but make sure to confirm this before the wedding to avoid any unpleasant surprises.
2. Get quotes on time
Couples are frequently taken aback by the cost of transportation. By region, it truly differs. Get a quote as soon as possible so that you may include this cost in your budget. You may start budgeting for your wedding transportation as soon as you know how much it will cost.
If you are going for a themed wedding where you will select specific color schemes, it may be fantastic to have a limo that matches the theme.
3. Employ your negotiating abilities
It is not always necessary to accept the first offer you are given. It might be worthwhile to speak with the manager of the hotel or venue if you are trying to stick to a budget. Numerous hotel companies will provide incentives, such as shuttle service, based on the number of reservations.
Utilize your excellent negotiating abilities to help others have a stress-free day. You will not believe how much your guests will value this.
4. Purchase wedding insurance
Make sure you know what your insurance will cover your wedding expenses. How much is covered for last minute expenses like change in venue due weather, misplacement of rings or unforeseen transportation issues on your wedding day. If your chosen venue or transportation company runs into any problems, the last thing you want to do is have to pay for it yourself.
Where Will You Stay?
One of the most important parts of planning a wedding is where you will stay. Many hotels offer special deals for out-of-towners, or you can find something to suit your needs with sites like Airbnb. Where you will stay is also important when making arrangements for transportation because it is an influencing factor in your cost of transportation.
Wherever you decide to stay, it is always good to call ahead so the hotel knows you’re coming. You may need to put down a deposit or provide your ID when you check-in. If you are staying at an Airbnb, be sure to let them know how many people will be in your party and any other details they may need to prepare for your arrival.
Get Ready for the Big Day!
To make sure your transportation to and from the reception goes smoothly, be sure to take advantage of the tips in this article. Also, let the wedding transportation company or chauffeur know what type of music you want to play on the ride and where to pick up your guest for more personalized service.
Limo companies offer a variety of options, so take the time to compare all options so that you end up with one that fits both your budget and needs.
With this guide for Palm Beach wedding limo and transportation, you can strike out preparations for transportation and move to other items of the day!